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In the past much has been said about the clothing and personal appearance of secretaries .One executive said ,”I want my secretary to be attractive to look at .”That is not much help,for what is attractive to one person may be repulsive to another .The area of dress should be your personal decision,hopefully based on what is sometimes called common sense.Your company may have very specific rules,in which case you must follow them.In any event,clothing should be personally becoming and somewhat simple.You should ,of course,be sure that it is clean,freshly pressed,and smart.Hairstyles should be neat and manageable.The question of make-up is equally controversial.Hopefully,you will not use an excessive amount.A number of years ago,a famous music critic said ,”I like my secretary to use make-up ,but not so much that I feel must buy a ticket to see her.”
Four basic methods of classifying correspondence for filing are in use:1.alphabetical 2.numberical and alpha-numberical 3.geographical and 4.the subject.Which of these methods is adopted will mainly depend upon the type and size of the organization and the nature of its work.Sometimes where filing is carride out in the departments different methods will be used within the same organization .For a sales department,for example,the geographical may be the most useful method,and for an accounts department the alphabetical ,while subject filing will almost certainly play some part in the secretary’s office of any organization.